Talent Acquisition Administrative Assistant

Who We Are:

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world&aposs top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

Additional information on the firm can be found at www.heidrick.com.

The Role:

The Administrative Assistant will provide project and business administration support to our Talent Acquisition teams in EMEA & Asia-Pacific.

The successful candidate will possess high attention to detail, curiosity and proactiveness, along with strong organizational and communication skills.

An integral part of an Administrative Assistants role is problem-solving within our Talent Acquisition process and, therefore, you will play a critical role in the success of the Talent Acquisition team and the overall growth of our firm.

Job Responsibilities:

• In partnership with other colleagues, facilitating interviews between candidates and hiring managers.

• Maintaining the complex calendars of the team across different time zones.
• Creating and maintaining an efficient organizational system for all hiring and Talent Acquisition projects.
• Formatting, editing, proofreading, preparing and transmitting internal hiring reports and related documentation.
• Maintaining internal and external relationships and building rapport through regular communication via phone and email, consistently representing the team in a professional manner.
• Maintaining the accuracy, quality and integrity of all Talent Acquisition information in the Heidrick & Struggles database.
• Assisting with database research and coding of records in collaboration with Associate practices resources.
• In cooperation with the HR function, support the overall hiring processes, such as degree verification of candidates, background checks and referencing.
• Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc.
• Maintaining client, candidate and companywide confidentiality.

Required Qualifications:

• Successful completion of Bachelors degree or higher from a reputable university.
• 2-3 years of relevant experience in a fast-paced international environment, ideally in roles that required project coordination.
• Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace. This includes sharing complex and sensitive information.

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• Proficient working experience in all Microsoft Office products.
• Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external stakeholders, both written and verbally.
• Excellent time management skills and a proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals.
• Experience in working autonomously and supporting stakeholders and teams virtually.

Preferred Qualifications:

• Experience working in a professional service organization. Previous experience of working in Talent Acquisition or recruitment would be a clear benefit.
• Hands-on experience working within a proprietary database environment.
• Demonstrated experience and interest in building and maintaining positive relationships with internal and external stakeholders.
• A true team player with a resilient approach to ambiguity and a dynamic environment experiencing positive change.